Scouting Related

Policies FAQ's

Key Policies that relate to Scouting Organizations:

This is a list of Diocesan Policies that relate to the activities of various the scouting troops/groups meeting at diocesan entities. This list is not exhaustive, and is for the convenient reference for business managers and troop leaders. 

  • Non-Parish Based Organization (NPBO) Policy - Explains how troops chartered with a parish are parish-based organizations (PBO's), and other outside Catholic organizations and the Girl Scout of America are to be Non-Parish Based Organizations (NPBO's).  
  • Accounting Standards Handbook - Further defines NPBO's/PBO's, and offers accounting standards for chartered PBO scouting troops (Pgs. 30-31).
  • Contract Review Policy - Business managers are to submit scouting charters, PBO contracts, and NPBO facility use agreements for review accordingly. 
  • Bus Transportation Policy - PBO troops follow this policy when chartering buses.
  • Safe Environment Program - PBO troops follow this Safe Environment Policy as well as their national organizations policy. (NPBO's - see the NPBO policy.)
  • Vehicle Safety Policy - PBO troops follow this policy when using entity (owned and rented) and personal private vehicles.
  • Use of Entity Facilities Policy - Entities are to follow this policy for NPBO scouting organizations, such as Girls Scouts.

Frequently Asked Questions:

Q: How do I know if a scouting organization is a PBO or NPBO?

A: Please read the NPBO policy for full details.  However, for a quick reference, below is a list of past scouting organizations within the Diocese of Dallas with their classification as PBO or NPBO. (When following the policy.)  This listing does not imply endorsement or knowledge of the organizations activities or indicate current compliance with the NPBO policy. (Click here for a current listing of the NPBO Compliant and Not-Compliant Organizations).

  • Established with a legal charter between the troop and the parish, making them a PBO: Boy Scouts of America  & American Heritage Girls 
  • Established when a ministry of the parish uses a specific published resource, therefore is a PBO but no charter: Little Flowers
  • Subject to the NPBO Policy and is to register annually: Jr. Catholic Daughters of America (falls under Catholic Daughters of America NPBO)
  • Because they are not Catholic organization (which is a qualifier of an NPBO), this organization will not be listed on the NPBO Compliance Listing.  However, parishes and schools are to subject this organization to the NPBO rules:  Girl Scouts of America

If a scouting organizations is not listed above and is seeking to meet at a diocesan entity, please review the NPBO policy and contact the Office of Youth, Young Adult, and Campus Ministry for NPBO/PBO clarification assistance. (Last Updated 3-6-19)

Q: If a parish Boy Scout Troop has it's own child protection program, do we need to also complete the Diocese of Dallas's Safe Environment Program?

A: Boy Scouts of America and American Heritage Girls troops use charters which establishes them as a Parish Based Organization.  Therefore, because these are parish ministries that work with minors, adult leaders would need to comply with the diocesan Safe Environment program as well as any program their national organization requires.  However, after the initial Family of Faith training is complete, the scouting national organization child protection training could be accepted as the annual training required by the diocesan program.  Talk with your parish Safe Environment director for details on submitting alternates for annual training.  

Q: Does American Heritage Girls and Boy Scouts (PBO scouting organizations) use our Tax Exempt Form?

Yes, but they may have access to one from their national/regional organization as well.  All NPBO organization and Girl Scouts must use their own tax exempt forms.  See NPBO Policy and Accounting Standards Handbook.

Q: Does the Girl Scout troop need to sign a facilities agreement?

They are to be run like a NPBO, therefore, are to use a facility agreement to use space at a Diocesan Entity.  There is no direct authority of a girl-scout troop by a pastor/parish other than the permission to "rent" facilities.  See NPBO Policy.

Q: Can a NPBO or Girl Scouts be included in parish accounting?

A: No, all NPBO's and Girl Scouts are their own entities and are not to be including in the parish accounting /checking accounts.

Q: Is our Boy Scouts or American Heritage Girls Troop (PBOs) to be included in our parish accounting?

A: Yes, see the NPBO Policy and Accounting Standards Handbook. They can have their own checking account, however, the pastor is to be an authorized signer and the account is to be included in parish accounting.  

Q: Does the Boy Scouts of America and American Heritage Girls use our liability insurance coverage?

A: BSA and AHG may have coverage by their national organization AND the parish.  Contact the Office of Risk Management for more information.

Q: I heard Girl-Scouts of America promotes Planned Parenthood, should we allow them at our parish?

A: Girl Scouts USA  has issued statements to this and other question here.  It can be observed by browsing the internet and news that individuals and individual troops within the Girl Scout organization are sometimes publicly Pro-Choice and connected with Planned Parenthood, hence the controversy.  However, GSUSA as an organization does not have a defined position on the issue.   Since Girl Scout Troops are more like an NPBO than a PBO, a parish does not have direct authority over the content of the program but does have authority in their decision to "rent" the facilities using a facilities agreement.  Therefore, it is important for a pastor/parish to know the troop leader well enough to understand if the mission of the particular troop meeting at their parish is promoting teachings according to the Church (including religious awards) and decide whether the renting relationship serves the mission of the parish.  It is a parish's decision as whether to rent to a Girl Scout Troop or not. This discussion with troop leadership and decision should not be taken lightly since parish resources are limited and should be used for further the mission of the parish.

Q: Does the PBO American Heritage Girls or Boy Scouts need to use the Youth Ministry Travel forms?

A: The permission forms provided by their national scouting organization will suffice if they are being used.  If the troop is not using the national scouting forms, then youth travel forms should be used for all off-site events.  

More FAQ's Coming Soon.