Job Opportunity Details

Wedding and Baptism Coordinator

Posted: 2/20/2023

Hiring Location: St. Ann Catholic Parish - Parish
Address: 180 Samuel Blvd, Coppell, TX 75019 (Map)

Job Type: Full Time
Hours: Monday-Friday (9:30am - 5pm)
Weekends/OT Required: Occasionally
Education Required: HS Diploma
Catholic Required: Yes
Bilingual Required: Yes

Job Description

St. Ann is looking for a committed disciple who is blessed with the gift of administration, meaning they must be organized, detail-oriented, and a strong multitasker. The ideal candidate is passionate about organization and wants to help maintain organizational health in the workplace. The Wedding and Baptism Coordinator will often be the first point of contact for people going through some of the most important moments of their lives (Baptism and Marriage). Therefore, while the position is primarily administrative, this individual must exercise the gift of hospitality. Additionally, we are looking for an individual with strong interpersonal and communication skills (both oral and written) since they will be responsible for communicating the preparation process to those seeking the sacraments of Baptism or Marriage. We are looking for a self-starter and team player capable of interacting with many different groups. Because this person will work with English-only and Spanish-only people, this individual must be bilingual.

Essential Duties and Responsibilities of the Position

● Marriage Preparation Ministry
○ Works with Marriage and Family Life Coordinators to ensure engaged couples are supported throughout the process of marriage preparation
○ Oversee process for recruiting, training, and ongoing support for rehearsal coordinators
○ Contacts witnesses to answer questions on the Witness Affidavit of Freedom to Marry form for each
○ Helps Spanish speaking couples with ceremony selections as needed

● Marriage Preparation Administration
○ Maintains the wedding Excel sheet, including entering new weddings
○ Assists with taking payments for weddings
○ Sets up new marriage files and performing final review to ensure files are completed properly
○ Create FOCCUS/REFOCCUS inventory logins for the couple and include in email
○ Work with the Tribunal to obtain required approvals/permission for weddings
○ Responsible for sending and collecting all documents to/from couples
○ Request all relevant information/paperwork for visiting priest/deacon
○ Ensures bride’s room is stocked with water bottles and snacks
○ Closes out and files wedding packet

● Baptism Administration
○ Sacramental record keeping and recording of baptisms
○ Assist with baptism registrations and information on the phone and for walk in families
○ Assist with taking payments for baptisms
○ Helps with the wording on the website
○ Supports Marriage and Family Life Coordinator with Baptism prep sessions

Job Requirements

● Christian Commitment:
○ Dynamic, passionate Catholic who has encountered Jesus in a personal way and is living out a life of discipleship and active practice of their faith
○ Must accept all the teachings of the Catholic Church, especially pertaining to marriage and sexuality
○ Must be a full participant in St. Ann culture and parish to include worshipping, participating in communal life, serving, and giving
○ Must be committed to ongoing personal growth as a disciple and ongoing professional development

● Skills and Abilities:
○ Bilingual
○ Excellent attention to detail
○ Ability to work effectively under time constraints and deadlines
○ Ability to work on weekends and evenings as needed
○ Comfortable learning new technology & computer applications
○ Working knowledge of Microsoft Office, including Word and Excel
○ Outstanding oral and written communication skills
○ Welcoming and friendly personality
○ Ideal Team Player: Humble, Hungry and Smart

● Education and Experience:
○ Competency in the Church’s sacramental theology and teaching on Marriage and Baptism preferred
○ Competency on Church law regarding requirements for valid sacraments preferred

● Special Requirements:
○ Must uphold and adhere to the guidelines and policies the Diocese of Dallas
○ Attend mandatory meetings and maintain office hours as agreed upon with the Director

Additional Information

Wedding and Baptism Coordinator Detailed Job Description

Hiring Contact

Name and Title: Josh Schwartz - Director of Adult Ministry
Phone: 214-393-5544 ext #4001

How to submit resume: Mail, Drop-off at location, Email

Approved - Yes