Job Opportunity Details

Catholic schools positions listed through this posting are non-teaching positions only. Teaching positions can be found on the Catholic Schools employment page.

Job Details

HR Administrator

Posted: 3/26/2021

Hiring Location: Pastoral Center - Human Resources - Pastoral Center
Address: 3725 Blackburn St., Dallas, TX 75219 (Map)

Job Type: Full Time
Hours: Monday-Friday, 9:00 a.m.- 5:00 p.m.
Weekends/OT Required: Rarely
Education Required: Bachelors Degree
Catholic Required: Preferred
Bilingual Required: No

Job Description

General Summary of the Position

This position performs advanced administrative functions and keeps complex records. Some decisions are made independently (within the scope of the job) and contain frequent new and varied work situations. Contacts frequently involve confidential/sensitive matters necessitating discretion. Support is provided to the Chief Human Resources Officer and is a priority. The position requires extreme professionalism in actions and appearance. Promptness and sense of urgency is a necessity in this position.

Job Requirements

Essential Duties and Responsibilities of the Position

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Assists the CHRO in managing daily operations of the office
• Maintains accurate and complete files for the CHRO and administers HR record retention initiatives
within the HR Dept.
• Schedules appointments prepares for meetings, conferences, travel and prepares expense reports
• Requisitions departmental supplies and ensures equipment is in operational order
• Handles varied administrative projects and procedures within the department
• Handles and is responsible for confidential records and information within the department
• Performs all administrative duties to support Human Resources department
• Maintains all personnel files for the Pastoral Center
• Creates and maintains all organizational charts for the Pastoral Center
• Facilitates responses to inquiries and complaints, recurring reports and recurring correspondence
• Performs internal customer service functions by answering employee requests and questions
• Completes I-9 Forms, verifies I-9 documentation and maintains I-9 files
• Administers pre-hire background and social media checks in the pastoral center
• Maintains wellness account (including purchases and balance)
• Develops and maintains standing desk inventory
• Assists with processing terminations
• Assists the CHRO with the preparation of the performance review/salary administrative process
• Administers the service award program
• Maintains the HR contact list and LT Diocesan contact list
• Administers job posting process
• Maintains headcount report
• Maintains agenda for one-on-one meetings for CHRO, as appropriate, with staff members as well as
agenda for weekly staff meetings
• Acts as a liaison with other departments and outside agencies/organizations
• Assists with the recruitment process, as appropriate, and tracks status of candidates, etc.
• Orders business cards, name
• Administers exit interview process
• Administers new employee orientation program
• Administers the Texas Workers’ Compensation Program
• Develops and implements HR audit process for the PC
• Performs other work-related duties as assigned by CHRO

Position Requirements

Knowledge, Skills and Abilities:
• Must be able to work within established guidelines of authority
• Must be able to make decisions quickly within area of expertise
• Extensive experience in a professional office environment
• Proven ability to organize files, events and materials in a successful manner
• Proven ability to communicate successfully in verbal and written form.
• Must be able to interact with all that come to the Pastoral Center
• Excellent capabilities with Microsoft Word, Excel, Access, Power Point, Visio and Project
• Ability to learn new software programs as needed
• Professional demeanor and appearance a MUST
• Positive, practical attitude with a balanced business approach
• Ability to solve practical problems while dealing with a variety of fluid variables
• Excellent grammar and spelling as well as a professional phone presence
• Knowledge of general business/HR practices
• Must have an attitude that there is “no end to the day”
• Must be a self-starter and work autonomously to complete assigned duties

Education and Experience:
• Associate degree in human resources or related field preferred
• Minimum four years’ experience with HRIS systems
• Minimum seven years’ administrative experience required
• Experience with a non-profit organization helpful

Special Requirements:
• Must be available to work 8AM to 5PM, five days a week, with overtime.
• Practicing Catholic in good standing preferred

Additional Information

HR Administrator Detailed Job Description

Hiring Contact

Name and Title: Lana Kauffman, HR Business Partner/Recruitment
Phone: NA

How to submit resume: Email

Approved - No