Job Opportunity Details

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Job Details

Office Manager

Posted: 6/8/2021

Hiring Location: Mount Carmel Center - Non-Diocesan Organizations
Address: 4600 West Davis Street, Dallas, TX 75211 (Map)

Job Type: Part Time
Hours: Monday-Friday 10:00 a.m. - 2:00 p.m.
Weekends/OT Required: Occasionally
Education Required: Associates Degree (Preferred)/ HS Diploma + 2+ yrs experience
Catholic Required: Yes
Bilingual Required: No

Job Description

The Office Manager organizes and coordinates office administration and procedures, in order to ensure efficient and smooth day-to-day operations at Mount Carmel Center, a Monastery and Retreat House of the Discalced Carmelite Fathers. The Office Manager is the main source of communication between the public and Mount Carmel Center, experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision.
General Duties
• Perform receptionist duties: greet visitors, and answer and direct phone calls
• Receive and sort incoming mail and deliveries, and manage outgoing mail
• Manage office & center supplies inventory and place orders as necessary
• Prepare correspondence as requested by the friars
• Schedule MCC maintenance as needed
• Maintain Donor Management System
Program Activities
• Give tours of facility
• Schedule MCC facilities for group and private retreats, MCC activities, conferences and meetings
• Organize and coordinate reservations/registrations for MCC activities, conferences and retreats
• Maintain list of reservations and program fees received for activities, conferences and retreats
• Greet, receive payments, and register visitors as they arrive for programs.
• Maintain online Google calendar up to date
• Schedule Mass intentions send Mass cards as requested
• Maintain and update mailing list using Constant Contact
• Send e-mail blasts (announcements, program reminders, etc.) as needed
• Maintain the webpage
• Update website with description and registration information for upcoming programs
Bookkeeping Support
• Pay monthly invoices and other authorized expenses
• Monitor operating account balances
• Manage Paypal account
• Organize and submit financial transaction data and correspondence for Bookkeeper
• Print monthly financial statements prepared by Bookkeeper

Job Requirements

Qualifications for Office Manager
• 2-5 years of work experience in an administrative/office management role
• Strong organizational and time management skills, and ability to prioritize
• Excellent communication and interpersonal skills
• Proficient with Microsoft Office and Google products

Additional Information

Office Manager Detailed Job Description

Hiring Contact

Name and Title: Fr. John Suenram, O.C.D., Superior
Phone: 214-331-6224 x114

How to submit resume: Mail, Drop-off at location, Email

Approved - Yes