Job Opportunity Details

Administrative Assistant

Posted: 8/11/2022

Hiring Location: Pastoral Center Department/ CCFC - Pastoral Center
Address: 901 S Madison Ave, Dallas, TX 75208 (Map)

Job Type: Part Time
Hours: Monday-Friday 9:00 am - 2:00pm
Weekends/OT Required: Occasionally
Education Required: Associates Degree (Preferred)/ HS Diploma + 3+ yrs experience
Catholic Required: Preferred
Bilingual Required: Preferred

Job Description

This is a part-time position. The Administrative Assistant supports all the departments with different activities.

This is a friendly individual who genuinely enjoys help people and who can manage tasks from start to finish. This position requires some customer service experience and understands the importance of responding quickly to clients’ needs (internal and external). Provides support to Food Services, Guest Services, Director, Catering and Facilities.

Skills needed: Telephone Skills, Verbal Communication, Microsoft Office Skills, Some Social Media Management, Listening, Professionalism, Customer Focus, Organization, Handles Pressure, Phone Skills, Professional image.

Job Requirements

Essential Duties and Responsibilities of the Position

Admin/Receptionist: Answers phone calls, checks email and voice message and re-direct them, receives visits and deliveries. Assists director with various activities such as receipts control, purchasing of general items and office supplies, website updates, social media.

Assist Food Services: food purchases, weekly menu creation, menu signs and staff scheduling. Receives food truck and organize miscellaneous closet. Help with catering activities. Blackboard update, decorate dining hall and manage coffee station.

Assists Guest Services: Schedule site visits and help with reservations, take care of chapel needs, prepare emergency signs, table tents for dining hall. Manages Lost & Found items. Removes AV equipment, projectors, Wi-Fi boxes and signs from casas and large meeting rooms.

Knowledge, Skills and Abilities:
• Very people-oriented person.
• Must possess a positive, practical attitude with balanced initiative, be well organized and thorough in all tasks.
• Professional phone and business etiquette.
• Proficient in grammar and spelling in both English and Spanish and proven ability to successfully communicate in verbal and written form in both English and Spanish.
• Interpersonal communication skills and must enjoy interacting well with all visitors.
• Professional image while working in an office environment.

Education and Experience:
• High School diploma or equivalent required, two or three years of college preferred.
• Some knowledge of the Hospitality Industry or event planning
• Three or more years of experience as an Administrative Assistant or Receptionist.

Special Requirements:
• This job requires a person who is bilingual in English and Spanish.
• Must be available to work at least twenty hours per week and availability to work during weekends.

Additional Information

Administrative Assistant Detailed Job Description

Position Filled

Approved - Yes