Baptism Update Material

Instructions for submitting Baptismal Record information
Diocese of Dallas Archives

All records must be submitted on the Excel form in the following manner please click here to download form. NOTE: Please submit records one year at a time  by email to archives@cathdal.org.

Note: The first line is filled in as a sample. Be sure to delete it before entering your data.

Note: Do not enter any data about previous baptisms in the case of  professions of faith.

Column A – ID Number is to be left blank.

Column B – FORMAT COLUMN FOR DATE: Birth date must be Month/Day/Year e.g. 6/18/2008 using the full year not only the last two digits. DO NOT USE (June 18, 1928) or (06-18-28). Use only the 6/18/1928 format. THERE MUST BE A BIRTH DATE INCLUDING DAY/MONTH/YEAR.

Column C – The last name is the surname of the father except where father is not known.

Column D – The first name should be full name, e.g., Joseph, not Joe

Column E  - Middle name. If no middle name, leave blank.

Column F – List the city and the state of birth.

Column G – FORMAT COLUMN FOR DATE: Date of Baptism Month/Day/Year e.g. 6/25/2008 using the full year not only the last two digits.  For Professions of Faith add a space after the date and insert a P  (12/15/2007 P) THERE MUST BE A BAPTISM DATE INCLUDING DAY/MONTH/YEAR. IF RECORD IS MISSING BAPTISM DATE, INSERT MONTH AND YEAR BASED ON PREVIOUS AND FOLLOWING ENTRIES IN BAPTISM RECORD BOOK.

Column H – Father’s full name including middle name and last name.

Column I – Mother’s maiden name including middle name

Column J – Name of the Parish where Baptism is recorded. Every entry must have parish name.
Hospital and similar baptisms should still be listed with parish name not with home or institution.

Column K– City of parish where Baptism is recorded. City must be listed. There are parishes with the same name.

NOTE: Please include all columns on the spread sheet when submitting records, including the heading and the ID column.

DO NOT INCLUDE ANY INFORMATION OR NOTATIONS OTHER THAN THAT LISTED ABOVE.

DO INSERT ANY BLANK LINES IN YOUR LIST.

Data should be emailed to the Diocesan Archives at slandregan@cathdal.org.  If you wish the data may be submitted in one year segments, that is all of 2005 records at one time. You may also submit data in multiple years. A permanent copy of the Excel sheet should be kept by the parish.

PLEASE BE SURE TO USE THE EXCEL FORM WITHOUT CHANGE AND INCLUDE THE PARISH NAME IN THE FILE NAME, E.G., StJohnDallas1998.xls

Direct any questions to Joyce Higgins at 214-379-2870

Thank you very much for your cooperation.